• Executive Administrative Assistant

    Job Locations US-FL-Sarasota (Corporate Office)
    Job ID
    2018-6273
    # of Openings
    1
    Type
    Full-Time
    Category
    Administrative / Clerical
  • Overview

    As one of the country's largest dental support organizations, we have more than 280 affiliated dental practices throughout sixteen states. Formed in 1991, Dental Care Alliance is a ground-breaking dental support organization created by dentists, and focused on improving the well-being of both patients and dentists.

    If you are looking for a fun and rewarding career, you have come to the right place. We offer employment opportunities that promote professional, personal, and financial growth. We work extremely hard to provide our employees with continuous professional development and a supportive work environment. Competitive wages, great benefits, and opportunities for advancement are just a few reasons why a career with us is an investment in your future; make Dental Care Alliance your employer of choice.

    Responsibilities

    We are looking for an Executive Assistant to join our team. This is a full-time position located at our Corporate Office in the Lakewood Ranch area. This position will provide a wide range of administrative support to our Operations team. Job duties include, but are not limited to:

    • Answer telephone and direct incoming inquiries, handle requests independently
    • Sort and distribute mail
    • Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
    • Update and maintain key documents, spreadsheets, contact lists, forms, and various department reports
    • Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes. Make copies of correspondence or other printed materials as necessary.
    • Assist with special projects as requested using social media sites, real estate sites, Publisher, and Photoshop (Elements)
    • Assist with the creation and distribution of marketing materials including demographic report preparation and updating of essential information
    • Prepare financial analysis packets for senior management review

    Qualifications

    Position Requirements: 
            
    To perform this job successfully, the qualified individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

    • Positive attitude is a must!
    • Strong customer service skills, with both phone and personal interaction
    • Strong verbal and written communication skill
    • Strong organizational skills, with ability to manage multiple projects simultaneously.
    • High level of proficiency in Microsoft Office software (Word, Excel, Publisher, and Outlook), Salesforce CRM,
    • Working knowledge of Acrobat, PowerPoint, Photoshop (Elements), and Facebook
    • Ability to learn other software programs as required
    • Background in operations support preferred
    • Strong time management and communication skills
    • Strong attention to detail
    • Perform functions with a high degree of ethics and confidentiality
    • Sense of urgency
    • Ability to write reports, business correspondence, and procedure manual
    • Ability to set-up, organize and maintain files

     

    Qualities:

    • Team player
    • Superior follow-through skills
    • Flexibility and willingness to work overtime
    • Superior organizational skills and ability to multi-task
    • Ability to perform well under pressure and act with a sense of urgency
    • Exhibit excellent interpersonal relationship-building skills
    • Strong attention to detail
    • Great customer service skills and a welcoming demeanor
    • High level of professionalism
    • Great energy and initiative
    • Someone who thrives in a busy, demanding environment

     

     Experience:

    • 3-5 years of relevant consistent experience in an administrative role
    • 4-year college degree preferred, but not mandatory
    • Experience working in Health Services organization preferred

     

    Additional benefits for full-time employees:

    • Medical
    • Dental services 
    • Life insurance
    • Vision
    • Paid time off
    • 6 paid holidays off
    • 401k to name a few

     

     

     

    DCA Mission

    We improve the practice of dentistry by partnering and supporting our dental professionals, so they can create a lifetime of healthy smiles for their patients.

     

     

    DCA Vision

    To be the trusted partner of choice for the industry’s best dental professionals.

     

     

    DCA Values - USMILE

    Unleash Career Potential—of our employees and partners
    Service Excellence—to our professionals, patients and families
    Meaningful Contribution—all can make a difference
    Integrity First—in all we do
    Leadership—in our field and we assume accountability
    Excellence in Action—we are committed to get the job done

     

     

    Our mission, vision and values are a vital part of our everyday interactions with all employees, and most importantly, with patients and families.

      

    You will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

     

     

    Dental Care Alliance. Stronger Together. 

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